Minutes of Regular Council
Meeting
May 21, 2001 at 7: 30 p.m.
The meeting was called to order by President of
Council Tom Haase.
The Pledge of Allegiance was repeated by all
present. Present were: Council members,
Tom Haase, Ed Foster, Amy Haver, Max McDonald, Mick Pocratsky and Ron Jones;
Administrator, Hal Osmun; and Solicitor, Stan Yoder. Clerk/Treasurer, Diane
Collins and Mayor Janis Meyer were absent.
Ed Foster moved to approve the minutes with one
exception, under Miscellaneous, the addition of the statement at all council
members voted yes. Jones
seconded. All voted yes.
Jones moved to approve the bills. Haver
seconded. All voted yes.
Planning
Commission and Zoning Board of Appeals: Nothing to report.
Rick Weaver addressed the council concerning the
bids received for the Downtown Revitalization Project. The bids were tabulated. The totals for parts A&B were
$863,822.00 and $1,722,146.00 the lowest below estimate. The totals for parts A&C were
$857,312.00 and $1,094,861.00, the lowest .03% above estimate. Mr. Weaver recommended tabling the bids
until the next meeting due to the difference in the two bids and the
acceptability of the “like kind” items bid.
Rick explained that the bids are good for 60 days.
Foster questioned why only two bids were
received. Mr. Weaver stated that a
number of contractors took out plans but only two bid. He felt this was due to the contractors
current workload. Mr. Weaver explained
the cost of street sign poles and was surprised at the cost of $7,500 per pole,
totaling $30,000 for the project; he thought the council should consider not
going with sign poles due to the high cost.
He will bring back more information to the next meeting.
Mr. Foster questioned if we could legally change the
bid specifications after the bids were received. Mr. Yoder explained they could be changed.
Mr. Haase requested that Mr. Weaver make available
any new information he receives for their Saturday, May 26th Street
and Light Committee meeting.
Police/Fire
Committee:
Pocratsky did not have a report.
Insurance
Committee: Jones did not have a report.
Finance/Audit
Committee:
Jones did not have a report. He informed council that the State Auditors were
in this week and close to finishing their audit of 1999 and 2000.
Street/Light/Property: Haase stated that the
committee will meet Saturday, May 26, 2001 at 8:30AM.
Personnel
Committee:
Foster stated that the committee would meet Saturday, May 26, 2001 at 9:00
AM.
Water &
Sewer Committee: McDonald did not have a report.
Ordinance
Committee:
Haver did not have anything to report.
Cable TV
Committee:
Foster did not have anything to report.
Cemetery
Committee:
Haase did not have a report.
Park Board: April minutes were in
packets. Mr. Pocratsky met with the playground
committee and they reached a consensus on where to place the new play ground
equipment. It will replace the old
equipment, except the swings, and be located between the Hix TV station (old
water works building) and the football field.
Construction is to begin in July.
Administrator’s
Report:
Hal Osmun reported the following:
Note that the "free" appliance drop off at the recycling lot on Elm St. has been discontinued and we are no longer accepting appliances at that location. Customers may contact and make payment to the Water Clerks office @ 542-8224 for future appliance pick-up.
A
new "Toro" Z-150 / 52" cut lawn mower has been purchased for the
maintenance of "Village" properties. At a list price of $8,099.00,
"Speeds Repair" of Defiance sold it to the Village for $6,074.25.
This model will expedite our mowing procedures with excellent results as well
as retain an excellent trade-in value. The old mower was retained due to low
trade-in value, and will continue to be used for various "rough cut"
areas (where applicable).
In
an effort to clean-up the Village prior to the Memorial Day weekend, the
monthly "brush" pick-up will run throughout this week, when personnel
is available.
Interior
Channels, Inc. of Fort Wayne has satisfactorily completed the waterproofing in
the closet area of the Municipal bldg. basement for $980.00.
Part
time Village employee Dave Timbrook has announced his resignation in Lawn &
Grounds Maintenance. The Village is now accepting applications for this
position
Mr.
Osmun ask if a decision had been made concerning the building next to the City
Garage; is it to be demolished? Mr.
Foster stated that in order to make that decision he would like to know the
replacement cost versus remodeling cost for the building. Mr. Osmun was requested to obtain an
estimate of the cost of refinishing the three exterior sides.
Mr.
Foster also requested an update on the demolishing of the Smith Street
property. Mr. Osmun stated that
estimates have been requested and are due by May 31, 2001.
Miscellaneous: Mr. Yoder read Resolution 2001-02 License agreement with CSX Transportation for placing a water pipeline under their property. McDonald moved to suspend the rules. Foster seconded. All voted yes. Resolution 2001-02 was read by caption only for the second and third reading. McDonald moved to approve. Pocratsky seconded. All voted yes.
Ordinance 2001-05 Increasing the flat sewage rate per month to $13.00 was read for the first time..
Ordinance 2001-06 Authorizing the Village Administrator to enter into a management agreement with Industrial Fluid Management, Inc. for three years was read. McDonald moved to suspend the rules. Pocratsky seconded. All voted yes. Ordinance 2001-06 was read by caption only for the second and third reading. McDonald moved to approve. Foster seconded. All voted yes.
The Ordinance for the Downtown Revitalization Project was placed on hold.
Police Report: Chief Szabo on the recommendation left by Mayor Meyer requested that Part time Officer Steve Elwood be moved to Auxiliary Officer, due to his employment with the Adult Parole Authority, and Auxiliary Officer Victoria Hartman be made a Part time Officer pending her passing the standard village physical. Foster moved to approve. McDonald seconded. All voted yes.
McDonald moved to adjourn.
MAYOR CLERK