Minutes of Regular Council Meeting

 February 5, 2001 at 7: 30 p.m.

 The meeting was called to order by Acting Mayor Tom Haase.

 The Pledge of Allegiance was repeated by all present.  Present were: Clerk/Treasurer, Diane Collins;  Council members,   Ed Foster, Amy Haver, Mick Pocratsky, Max McDonald and Ron Jones; Administrator, Hal Osmun; and Solicitor, Stan Yoder.  Mayor Meyer was absent.

 Foster moved to approve the minutes of January 15 & 22 with the correction that Jones was present at the meeting on the 22^nd.   Haver seconded.  All voted yes.

 Jones moved to approve the bills.   Foster seconded.  All voted yes.

 Rick Weaver of Poggemeyer Design was present to update council on the East High Street improvements.  The following comments were made:  Water line improvements will take place from Rock to Main Sts.  Storm Sewer improvements will take place from the viaduct to Bryan Street.  The street will be resurfaced from Rock to Main.  It was noted that ODOT was planning to re-surface this summer so we contacted them to see if it could be done after completion of our project.  Rick will follow up with ODOT on that matter.  Construction may take 3 –5  months.  We would need to start construction in June, award the bid in May, and bid the project by April.  The decorative lighting and overhead wires need to be looked at.   Choosing the lighting will take some time as lumination studies will need to be done at night.  Typical street lighting now is 30’ high.  The decorative lighting is planned from the BP station to Main Street.  We need to talk to AEP about power.  Pocratsky noted the Chamber is interested in having conduit run down to the library  to improve their sound system coverage.    The next step is for Rick to look at the plans Hal gave him. 

 Planning Commission and Zoning Board of Appeals:  No report was given.

 Police/Fire Committee:   Pocratsky did not have a report.

 Insurance Committee:  Jones did not have a report.

 Finance/Audit Committee:    Jones and committee met Jan. 22 at 5:15 to audit the books. It was decided to have the playground committee let us know how much they need after their fundraisers are completed.

 Street/Light/Property:   Haase and committee picked out decorative street lighting for the downtown revitalization project.

 Personnel Committee:.  Foster did not have a report.

 Water & Sewer Committee:    McDonald did not have a report.

 Ordinance Committee:    Haver plans to get her committee together soon.

 Cable TV Committee:   Foster reported that the speaker system for the council room should be arriving soon.  The next meeting will be Saturday, February 10, 2001.         

 Cemetery Committee:.   Haase did not have a report.

Park Board:   Minutes from the January 17 meeting were passed out.

Pavilion:  McDonald reported the fire place has been stoned up and a  fiberglass cap has been put on the top.   There was a reminder that council was going to consider raising the rates when we saw what the heating bills are. 

Administrator’s Report:  Hal Osmun reported the following:
I met with Rick Weaver of Poggemeyer Design Group on 1/18/01 for an in-depth discussion concerning the current status and the possible options of the sewage treatment plant.

A contract agreement has been signed with LifeStar Rescue Inc. for the "remount and refurbishing" of the 1986 ambulance. Work will commence in mid to late March due to a backlog of prior commitments at LifeStar. A "loaner" unit will be made available throughout the process.
The newly cemented floor area in the Village garage at 108 N. Main St. was completed by Chuck Herman Construction on 1/31/01 with satisfactory results.

Per request, approximately 1500 sq.ft. of flooring at the 110 N. Main St. village garage should be replaced with new cement at an estimated cost of $8000.00 . Note that many upgrades need to happen in order to preserve this building!

Mike Scranton has agreed to temporarily relieve Eric Green as sexton at Forest Homes Cemetery starting on 2/14/01 when Green goes on sick leave.

The Municipal/Firehall basement "interior channel" work has been completed and approved in accordance to the work agreement supplied by Interior Channel, Inc. An electrical outlet and breaker has also been installed in the boiler room to power the sump pump. A portable de-humidifier has also been placed in the basement for the integrity of the basements contents as well as the health benefits of its occupants.

A malfunctioning device on the chlorinator at the water treatment plant has recently been repaired and reinstalled. Higher than normal chlorine dosages have been experienced by the village as of late due to "manual operation" in the absence of thioistvice, however, a normal equilibrium should be noticed soon.

Recent inquiries about the ditch drainage problems and street flooding on Haver Drive have been received in earnest due to the recent snow melt. Village crews were dispatched to pump water from one side of a plugged culvert to the other as a temporary relief of the situation, however, the flooding continues. As a reminder, Haver Drive residents should be advised that the drainage ditch and driveway culverts in front of their properties are "their" responsibility to maintain at all times, not the villages!

Potholes are cropping up everywhere from the harsh winter and village crews will be patching them "at will"! Village residents can help out by reporting (notable) potholes to any of the village offices between 8:00 am and 4:30 PM weekdays!

Commodities will once again be available on 2/8/01 at the village garage starting at 9:30 am. Proof of eligibility must accompany all recipients.

Hal will be attending a Leadership training program in Columbus on February 24 at the request of the personnel committee.

Miscellaneous:   Yoder will draft the farm lease.  Foster feels we should go ahead and put bids out locally to farm the ground and have the ASCS office determine the exact acreage when they can get it done.

Chief of Police:    Police Chief Szabo passed information out to council regarding the purchase of new fire arms, statistics relating to the dept. working junk motor vehicles and the hiring of a part-time police officer.

EMS Report:   Greg Zimmerman was not present.

Fire Chief:    Chief Stotler was not present.

Clerk’s Report: Collins passed out the following: YTD/MTD financial statements, MTD/YTD Income Tax report, short written report of Ohio Gas bill history, BWC calculation report, Legislative bulletin from OML.

Mayor’s Report:  The monthly court report was passed out.   Haase reported that a RLF meeting took place last week.  A business is seriously interested in building in the industrial park.

McDonald moved to go into executive session to discuss possible litigation.  Foster seconded.  (8:10 – 8:25 p.m.)  Returned to regular session.

Pocratsky moved to hire attorney, Greg Denny from Bugbee & Conkle of Toledo to represent us in workers compensation lititation.  McDonald seconded.  All voted yes.

Foster moved to authorize Collins and Osmun to enter into an agreement with Poggemeyer Design Group for engineering services not to exceed $76,450.  Jones seconded.  All voted yes.  This is for engineering services for the downtown water & storm water projects. 

McDonald moved to adjourn.

MAYOR                                                                                                                  CLERK